Administrative Assistant

What you'll do on a typical day:

• Welcome and direct visitors in a courteous and professional manner.

• Handle incoming calls, screen and direct calls, take messages and provide information

• Act as backup for Administrative Assistant, Bolton ON for phones and info@peri email

• Responding and directing all leads to Sales that come through the info@peri.ca address

• Monitor and respond to the travelrequest@peri email

• Sort and distribute incoming mail, prepare outgoing mail and manage courier services

• Code all invoices that come in through email and mail

• Maintain and order supplies for Neopost Postage Machine, download rate changes as they occur

• Download rate changes on the FEDEX ship Manager program as they occur

• Monitor and order Office Supplies (Staples), Office Stationery, Photocopy paper, Toner/paper (engineering plotter), and File Bank Boxes.

• Meeting room bookings and lunch orders

• General office support and assist with special events

• Evacuation Marshal in case of an emergency

• Gather daily attendance lists from all work areas 

• Present attendance lists to all Evacuation Coordinators for taking attendance for their designated areas.

• Update attendance charts monthly

• Primary for all travel bookings

• Monthly expense accruals

• Prepare reports for sales – Monthly won/lost projects

• Use protective personal equipment when required

• Report hazards and accidents

• Additional tasks as assigned

What you'll need to be successful:

Education and Qualifications

• Post-secondary education

• 1-3 years of experience in an administrative role or similar

• Proficient in MS Office, Word, Excel, PowerPoint, Outlook

Key Skills and Competencies 

• Excellent communication and interpersonal skills

• Excellent time management skills

• Ability to work in a fast-paced environment and manage changing priorities

• Customer focused 

• Self-starter, motivated and takes initiative

Working Conditions

• 8-hour workday

• Operation of desktop computer and peripherals

• Working in an office environment

• Extended periods of sitting

• Packaging of office equipment and supplies to be shipped

What your benefits will be:

• Health (including paramedical), Vision & Dental

• Life Insurance

• Short-Term & Long-Term Disability

• Company Matching RRSP

• Tuition Reimbursement

• Company Bonus

We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted.  

 Accommodation for candidates with disabilities is available throughout the recruitment process upon request.   

PERI is an Equal Opportunity Employer