Administrative Assistant

Scope of Position

The Administrative Assistant is the first point of contact for the company.  In the role, the incumbent will perform a variety of administrative and clerical tasks. 

What you'll do on a typical day:

• Welcome and direct visitors in a courteous and professional manner 
• Handle incoming calls, screen and direct calls, take messages and provide information 
• Act as back up for Bolton Administrative Assistant for phones and info@peri email  
• Responding and directing all leads to Sales that come through the info@peri.ca address 
• Monitor and respond to the travelrequest@peri email 
• Sort and distribute incoming mail, prepare outgoing mail and manage courier services 
• Code all invoices that come in through email and mail  
• Maintain and order supplies for Neopost Postage Machine, download rate changes as they occur  
• Download rate changes on the FEDEX ship Manager program as they occur 
• Monitor and order Office Supplies (Staples), Office Stationery, Photocopy paper, Toner/paper (engineering plotter), and File Bank Boxes
• Meeting room bookings and lunch orders 
• General office support and assist with special events  
• Evacuation Marshal in case of an emergency  
• Gather daily attendance lists from all work areas   
• Present attendance lists to all Evacuation Coordinators for taking attendance for their designated areas
• Update attendance charts monthly 
• Primary for all travel bookings 
• Monthly expense accruals 
• Prepare reports for sales – Monthly won/lost projects 
• Respect working procedure 
• Use protective personal equipment when required 
• Report hazards and accidents 
• Take care of your health and safety and that of the others 
• Additional tasks as assigned 

What you'll need to be successful:

• Post-secondary education 
• 1-3 years of experience in a receptionist role or similar  
• Proficient in MS Office, Word, Excel, PowerPoint, Outlook 
• Excellent communication and interpersonal skills 
• Excellent time management skills  
• Ability to work in a fast-paced environment and manage changing priorities 
• Customer focused 
• Self-starter, motivated and takes initiative 

What your benefits will be:

• Health (including paramedical), Vision & Dental
• Life Insurance
• Short-Term & Long-Term Disability
• Company Matching RRSP
• Tuition Reimbursement
• Company Bonus

We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted.

Accommodation for candidates with disabilities is available throughout the recruitment process upon request.

PERI is an Equal Opportunity Employer