Administrative Assistant

Procurement & Supplier Coordination

• Source and obtain quotations from suppliers for yard-related materials, services, and equipment.
• Prepare supplier comparison sheets, evaluating pricing, lead times, and commercial terms to support procurement decisions.
• Create and process Purchase Orders (POs), ensuring compliance with company procurement policies and approval workflows.
• Review supplier shipping documents and verify compliance with PO and contractual requirements before authorizing shipment release.

Logistics & Goods Receiving

• Prepare and manage shipping, export, and import documentation related to yard operations.
• Receive and inspect incoming goods, verifying quantities, quality, and condition against purchase orders and delivery documentation.
• Identify and report discrepancies, shortages, or damaged items, coordinating corrective actions with suppliers where necessary.

Administrative & Operational Support

• Maintain and regularly update customer price lists, ensuring accurate and current pricing information is available to the sales team.
• Prepare and maintain accurate timesheets for yard employees as well as hired or rented equipment.
• Provide administrative support to the Yard Manager, including correspondence, filing, scheduling, and record management.
• Maintain well-organized physical and digital records to support audit, compliance, and operational requirements.

Experience & Knowledge

• 1 to 3 years of experience in procurement, logistics, operations administration, or warehouse/yard management.
• Previous experience within the construction, formwork, scaffolding, or related industrial sectors is highly desirable.
• Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation.

Skills & Competencies

• Advanced proficiency in Microsoft Excel, including data management, comparison sheets, and basic formulas.
• Good command of written and spoken English.
• Strong organizational and time-management skills, with the ability to handle multiple recurring administrative processes while meeting deadlines.
• High level of accuracy and attention to detail.
• Ability to work independently while maintaining effective communication with internal and external stakeholders.
• Trustworthy and professional when handling confidential commercial, pricing, and supplier information.